Meeting Room Setup Cost & Requirements for Malaysian Offices (2026 Guide)

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A complete meeting room setup in Malaysia costs RM3,000-RM15,000 depending on size and technology level. Basic 6-pax meeting room: RM3,000-RM6,000 (table, chairs, whiteboard). Mid-range with tech: RM6,000-RM12,000 (add screen, video conf). Premium boardroom (10-12 pax): RM12,000-RM25,000 (premium table, chairs, full AV). This guide covers everything Malaysian SMEs need to set up productive meeting spaces.

Meeting Room Cost by Size

4-pax huddle room: RM2,000-RM4,000
6-pax standard meeting: RM3,000-RM6,000
8-pax standard meeting: RM4,500-RM9,000
10-12 pax boardroom: RM10,000-RM20,000
16-20 pax conference room: RM15,000-RM40,000

Essential Meeting Room Furniture

Meeting table (QUATTRO or HIVE Series): RM1,500-RM8,000
Meeting chairs: RM250-RM800 each
Whiteboard or glass writing wall: RM500-RM1,500
Presentation TV (55-75 inch): RM2,500-RM8,000
Video conference camera + mic: RM1,500-RM6,000
Room booking display: RM500-RM2,000

Space Requirements

4-pax huddle: 80-100 sqft
6-pax standard: 120-150 sqft
8-pax standard: 150-180 sqft
10-12 pax boardroom: 250-350 sqft
16-20 pax conference: 400-600 sqft

Alternative: Phone Booths for Quick Meetings

WORKAPOD single-person: RM8,500-RM15,000
GREENPOD 2-4 person: RM12,000-RM25,000
Excellent for hybrid work meetings
No permanent room needed
Movable and reconfigurable
Great for Zoom/Teams calls

Frequently Asked Questions

How much does a meeting room setup cost in Malaysia?

4-pax RM2,000-4,000, 6-pax RM3,000-6,000, 8-pax RM4,500-9,000, 10-12 pax boardroom RM10,000-20,000, 16-20 pax conference RM15,000-40,000.

What size meeting room do I need for 6 people?

120-150 sqft with 6-pax meeting table and chairs. Include space for whiteboard, presentation screen, and comfortable circulation around the table.

What technology should I include in meeting rooms?

Basic: presentation TV. Mid: add video conferencing camera and mic. Premium: full AV, room booking display, wireless presentation, motorised blinds. Budget RM3,000-10,000 for tech.

Should we use phone booths instead of meeting rooms?

Phone booths (WORKAPOD, GREENPOD) are excellent for quick 1-4 person meetings and hybrid work Zoom/Teams calls. RM8,500-25,000 per booth. Complement, not replace, traditional meeting rooms.