Office Fit-Out Cost Per Pax Malaysia (2026 Complete Breakdown)

Office fit-out cost per pax (per person) in Malaysia in 2026 ranges from RM2,500 to RM8,000 depending on quality tier and scope. Basic furniture-only fit-out: RM1,500-RM3,000 per pax. Standard mid-range with partitions, cabling, and lighting: RM3,000-RM5,000 per pax. Premium executive-grade fit-out with high-end furniture and design: RM6,000-RM12,000 per pax. This is the typical cost Malaysian SMEs pay to set up a professional office workspace.

What Does Office Fit-Out Cost Include?

A complete office fit-out includes: (1) office furniture (desks, chairs, storage), (2) partition and panel systems, (3) electrical and data cabling, (4) lighting upgrades, (5) minor renovation (paint, flooring touch-ups), (6) meeting room setup, and (7) reception area. The 'per pax' cost divides the total by the number of staff to help SMEs benchmark against industry averages.

2026 Fit-Out Cost Per Pax by Tier

• TIER 1 - Budget Fit-Out (RM1,500-RM3,000 per pax): Basic melamine workstations, entry-level chairs, minimal partitions. Suitable for early-stage startups.

• TIER 2 - Standard Fit-Out (RM3,000-RM5,000 per pax): Quality workstation clusters (QUATTRO/GROW Series), ergonomic mesh chairs, panel systems, proper cabling. Best value for growing SMEs.

• TIER 3 - Premium Fit-Out (RM6,000-RM12,000 per pax): Premium furniture, custom designs, phone booths (WORKAPOD), height-adjustable desks (ACTIV DESK), executive suites. For established SMEs and MNCs.

Cost Comparison: New Setup vs Renovation

New office setup: RM3,000-RM5,000 per pax (average). Renovation of existing office: RM2,000-RM4,000 per pax (typically 30% cheaper as you keep some infrastructure). Complete office refit including tearing down old furniture: RM4,500-RM7,000 per pax.

What Drives Cost Up or Down?

• Location - KL/PJ prime commercial areas: +10-20%. Sungai Buloh/Klang industrial areas: baseline pricing.

• Building type - Grade A office buildings often require higher fit-out standards vs shop lots.

• Timeline - Rush projects (under 2 weeks) add 15-25% surcharge.

• Custom vs modular - Fully custom design adds 30-50% vs modular systems.

• Materials - Melamine (baseline) vs veneer (+30%) vs solid wood (+80%).

Where to Get an Office Fit-Out Quote in Malaysia

BrownBox Office Furniture provides complete office fit-out services including furniture supply, panel installation, and coordination with electrical/networking contractors. Our team visits your space in KL, Selangor, Penang, or nationwide, prepares a detailed quote with per-pax breakdown, and delivers turnkey solutions. WhatsApp +6012-938-1933 or visit our Sungai Buloh (Selangor HQ) or Batu Kawan (Penang) showroom.

Frequently Asked Questions

What is the average office fit-out cost per pax in Malaysia?

The average office fit-out cost per pax in Malaysia in 2026 is RM3,000 to RM5,000 for a standard SME setup. Budget tier: RM1,500-RM3,000. Premium tier: RM6,000-RM12,000. This includes furniture, partitions, basic cabling, and installation.

How is per-pax fit-out cost calculated?

Total fit-out cost divided by number of staff seats. For example: RM120,000 total fit-out for 30 staff = RM4,000 per pax. Include the boss's office, meeting rooms, and reception area in the total cost but divide only by staff count.

Is office renovation cheaper than new fit-out?

Yes - renovation is typically 20-30% cheaper than new fit-out. Renovation costs RM2,000-RM4,000 per pax vs new fit-out at RM3,000-RM5,000 per pax.

Where to get office fit-out quote in KL and Selangor?

BrownBox Office Furniture provides free fit-out consultation and quotes across KL, Selangor, Penang, and nationwide. WhatsApp +6012-938-1933 or visit our Sungai Buloh HQ showroom.